Tags

^{Last Updated: 2026-08-12}

Purpose

This article describes how tags are structured and used in the Outpost24 Portal to categorize, filter, and manage resources. It also explains tag inheritance and how to create, edit, transform, and remove tags.

Introduction

The tagging feature is an essential tool for keeping infrastructure organized and manageable. Tags is a user-defined way to categorize, filter, and handle data across a variety of entities such as assets, configurations, and findings. By applying tags to objects, custom filtering options can be implemented that help manage large datasets. Tags can be inherited by related resources, creating a hierarchical structure that ensures consistency and saves time. This allows you to group and filter through data, thus making tags a practical tool for maintaining order in complex infrastructures. Tags are also useful when limiting the access for users, granting them visuals and access to assets, configurations, and data for the respective tag that are associated accordingly.

Requirement

Access to the Outpost24 Portal and the relevant resources such as OUTSCAN/HIAB is required.

To manage tags, the assigned role requires the Tags — Manage permission. See Identity and Access Management (IAM) for information about roles and permissions.

About Tags

Tags can be assigned to the following resource types:

• Assets

• Asset Groups

• Configurations

• Findings

• Compliance findings

• Accounts

Tags can also be inherited by related resources. Inherited tags are managed on the parent resource rather than directly on the resource that inherits the tag.

Tags Keys and Values

A tag consists of a required key and a optional value.

Use the following formats:

Key

or

Key:Value

The colon ( : ) separates the key from the value.

Using the same key with different values provides more detailed resource classification. For example, WindowsServer:Internal and WindowsServer:External identify Windows servers while distinguishing between internal and external systems.

Other valid tag examples include:

• Location:London

• digital-media

• NetworkAlpha

Search for Tags

Tag searches can match the complete tag, its key, or its value.

For example, consider the following tags:

• aws:yes

• hosting:aws

• aws

Searching for aws returns all three tags because the search term occurs in either the key or value.

Searching for aws: limits the search to tags where aws is the key.

Searching for :aws limits the search to tags where aws is the value.

Tags and Filtering

Tags can be used as filtering criteria to limit a view to resources with specific classifications. This provides a flexible way to locate and work with related resources in large datasets.

For example, resources tagged with Location:London can be filtered to focus on systems associated with that location.

For more information about applying filters and configuring Portal views, see Filters and Common Settings Panel.

Tag Inheritance

Some resources inherit tags from their parent resources. Tag inheritance maintains consistent classification across related resources without requiring the same tag to be added manually to each resource.

The following resources inherit tags:

For example: assigning the location:sydney tag on the gcp-account-180821 resource also assigns the same tag to associated compliance findings.

Inherited tags are displayed in gray and cannot be edited or removed directly from the resource that inherits them. To remove an inherited tag, remove it from the parent resource.

Tag Manager

The Tag Manager provides a central view of the tags used in the current account. Use Tag Manager to review tag usage and create, transform, or delete tags.

To open Tag Manager, select Tags from the main menu.

The Tag Manager contains the following information:

View Tag Details

The Statistics view shows the number and types of resources associated with a tag. Use this information to determine where a tag is used before transforming or deleting it.

To access the view, select a tag in the Tag Manager table to open its detail side panel. The panel shows the tag Key and Value, the Statistics and Settings counts for that tag, and a total usage count.

Use Edit in the panel footer to change the tag Key or Value. Use Close to dismiss the panel. The Edit control sits inset from the panel edge so it aligns with footer buttons on other side panels.

Statistics

The Statistics section shows how many objects a tag is used on across object types. Counts cover accounts, assets, asset groups, asset identifiers, automation rules, compliance findings, dashboards, event subscriptions, findings, informational findings, integrations, PCI assets, PCI environments, PCI findings, PCI scopes, RC scanners, reports, scan configurations, scan policies, scheduled reports, users, view templates, and workflows.

In the example below, the selected tag is used on 2 assets, 1 asset group, 1 PCI environment, and other object types shown in the grid.

Settings

The Settings section counts where the tag is referenced in configuration, separate from object usage in Statistics:

• Automation rule settings

• Resource group settings

• Scan configuration settings

• Scheduled report settings

Create a Tag

To create a new tag in the Tag Manager:

1. Click the green plus  icon in the lower right corner.

2. Select Create new tag.

3. Enter a Key or select an existing key from the drop-down menu.

4. Enter a value when required.
   
   

   

   
   

5. Click the blue ADD button to save the new tag.

The tag is added to Tag Manager and is available for assignment to supported resources.

Transform Tags

Transforming tags changes existing tag keys or values. This provides a way to standardize existing tags or merge multiple tags into a common classification.

To transform a tag in the tag manager:

1. Click the green plus  icon in the lower right corner.

2. Select Transform tags.
   

   

   
   

3. Specify the source key and value in the From fields.

4. Specify the destination key and value in the To fields.

5. Use All for the key or value when the transformation applies to all matching entries.

6. Click the blue Transform button to complete the change.

Deleting Tags from Tag Manager

Deleting a tag from Tag Manager removes the tag rather than only removing its association with an individual resource.

Before deleting a tag, review its Statistics to identify the resources that use the tag.

To delete a tag in the tag manager:

1. Open Tags from the Main Menu.
   

   

   
   

2. Right-click the tag you want to remove and select Delete.

3. Verify by clicking on the red DELETE button in the confirmation dialog.
   
   

   

Alternatively:

1. Open Tags from the Main Menu.

2. Select the checkbox for the tag.
   

   

   
   

3. Click on the Delete (Bin) icon in the toolbar in the lower right corner.

4. Verify by clicking on the red DELETE button in the confirmation dialog.